Official CAO Handbook 2026 PDF Download

CAO 2026 Handbook – Rate Card for Applicants 2026 PDF Download.

The Central Applications Office (CAO) is the centralised application system used by various higher education institutions in the KwaZulu-Natal (KZN) province of South Africa. Established to streamline and simplify the process of applying to multiple institutions, CAO enables learners to submit one application and select multiple courses and institutions.

Whether you’re a matriculant, international student, or a returning applicant, the CAO 2026 Handbook is your essential guide to navigating the admission process successfully.

What is the CAO Handbook?

The CAO Handbook is a comprehensive guide provided annually by the Central Applications Office. The 2026 edition is a detailed document that contains:

• Information about participating institutions
• Available courses and their codes
• Entry requirements
• Application deadlines
• Instructions for online and manual applications
• FAQs and guidelines for applicants

The handbook is available both online and as a downloadable PDF, and it is updated yearly to reflect new programmes, updated course requirements, and institutional changes.

Key Institutions Participating in CAO

Here is a list of institutions where prospective students can apply via the CAO system:

1. University of KwaZulu-Natal (UKZN)
2. Durban University of Technology (DUT)
3. Mangosuthu University of Technology (MUT)
4. University of Zululand (UniZulu)
5. Private Colleges (Selected) – such as Berea Technical College
6. TVET Colleges in KwaZulu-Natal – like Majuba TVET College, Umgungundlovu TVET College

These institutions offer a wide range of certificates, diplomas, and degrees in disciplines including science, engineering, business, arts, health sciences, education, and more.

Eligibility Criteria

To apply through CAO, you must meet the following general requirements:

• Have a valid South African ID or passport (for international applicants)
• Meet the minimum admission requirements for the course(s) you are applying for
• Hold a Grade 12 National Senior Certificate (NSC) or equivalent
• For mature applicants (23+), Recognition of Prior Learning (RPL) may apply

Specific courses may require:

• Higher performance in certain subjects
• Portfolio submissions (for art, design, architecture)
• Aptitude tests or interviews

How to Use the CAO 2026 Handbook

• Click HERE to view or download the Handbook PDF copy
• Click HERE to download the Rate Card PDF online

The CAO Handbook is organised in a user-friendly manner. Here’s how to navigate it:

Sections to Focus On:

• Institution Codes: Each institution has a unique code (e.g., DU for DUT)
• Programme Codes: Each course has a code used during the application
• Minimum Requirements: See required APS (Admission Point Score) and subjects
• Closing Dates: Deadlines differ per course and institution
• Payment Instructions: Understand how and where to pay the application fee

Use the handbook as a reference while applying to ensure that the correct programme codes and institution details are used.

Step-by-Step Application Process

Step 1: Gather Documents

• Certified copy of ID or passport
• Latest academic results (Grade 11, Matric, or NQF certificate)
• Proof of payment for application fee

Step 2: Access the CAO Portal

• Visit the official CAO website: www.cao.ac.za

Step 3: Create an Account

• New users should click Apply and complete the registration form
• You will receive a CAO number (e.g., 202612345)

Step 4: Choose Programmes

• You can select up to six programme choices
• Use the programme codes from the handbook

Step 5: Pay the Application Fee

• Early application (before 31 October 2025): R250
• Late application (after 1 November 2025): R470

Step 6: Upload/Submit Documents

• Upload documents online or email them to documents@cao.ac.za

Step 7: Submit and Track

• Submit your application
• Use your CAO number to track application status online

Understanding Programme Choices

You can select up to six programme choices. Here’s what to consider:

• Prioritize programmes according to your interests and strengths
• Consider career prospects
• Make sure you meet the minimum entry requirements
• Pay attention to closing dates – some programmes close early
• Some programmes (like Medicine, Architecture, Drama) may need additional assessments

Application Fees and Payment Methods

Fees:

• R250 for on-time applications (before 31 October 2025)
• R470 for late applications (after 1 November 2025)

Payment Methods:

1. EasyPay outlets – Use the CAO reference number
2. Bank Deposit – First National Bank (FNB)
3. Online Payment – Through the CAO website
4. Postal Orders – For manual applicants (less common)

Make sure to retain your proof of payment for uploading or emailing.

Supporting Documents Required

Documents must be certified (not older than 3 months) and can include:

• ID document or passport
• Final or latest school results
• Academic transcript (for transfer students)
• Proof of residence
• Passport and visa (international applicants)
• Declaration by parent/guardian if under 18

All documents must be sent to documents@cao.ac.za or uploaded online.

Deadlines and Closing Dates for 2026

Each programme has specific closing dates, typically:

Date	Application Type
31 October 2025	Early application cut-off (R250)
1 November 2025	Late application begins (R470)
Jan–Mar 2026	Final deadlines for some programmes
Varies per course	Check handbook for exact dates

Some high-demand programmes (e.g., MBChB, Law, Nursing) may close much earlier – usually 30 June.

How to Track Your CAO Application

To check your status:

1. Visit: www.cao.ac.za
2. Click on “Check My Application”
3. Enter your CAO Number, ID number, or passport number
4. View your current status and messages

Statuses include:

• Pending
• Provisionally Accepted
• Rejected
• Waiting for Documents
• Offered a Place (with instructions)

Frequently Asked Questions (FAQs)

Q1: Can I change my programme choices?

Yes, you can change up to two programme choices by paying a R140 amendment fee.

Q2: Can I apply with my Grade 11 results?

Yes, provisional acceptance can be granted based on Grade 11 marks, but final admission depends on matric results.

Q3: What if I don’t have internet access?

You can apply manually using the CAO application form found in the handbook and submit it by post.

Mistakes to Avoid in the CAO Application

• Using the wrong programme code
• Submitting incomplete documents
• Applying after deadlines
• Not paying the application fee
• Using someone else’s ID or email
• Not checking the minimum subject requirements

Tips for a Successful Application

• Apply early – courses fill up fast
• Choose realistic programmes based on your marks
• Ensure all documents are clear and certified
• Double-check programme and institution codes
• Use a valid email and phone number

CAO Contact Details and Help Centres

• Phone: 031 268 4444
• Email: info@cao.ac.za
• Documents Email: documents@cao.ac.za
• Website: www.cao.ac.za
• Physical Address: Gate 11, Mary Thiphe Street, Cato Manor, Durban, 4091

Useful Links and Resources

• CAO Online Application Portal: https://www.cao.ac.za/MyApplicationLogin.aspx
• Download 2026 Handbook (PDF): https://www.cao.ac.za/Handbook.aspx
• CAO Programme List: https://www.cao.ac.za/Programmes.aspx
• NSC Requirements & APS Calculator: Available in the handbook or via UKZN/DUT websites

N/B:

The CAO 2026 Handbook is your one-stop source for understanding the admissions landscape in KwaZulu-Natal higher education institutions. Whether you’re a Grade 12 learner, international student, or adult returning to study, the key to success lies in early planning, accurate documentation, and informed programme choices.

Make sure to download the CAO 2026 Handbook, read it thoroughly, and keep checking for updates on the CAO portal. Stay ahead, avoid common mistakes, and follow every step with precision.

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