Eastcape Midlands TVET College De-Registration | Deregistration from a course of study is not a step that should be taken lightly.
In today’s post, we are going to talk about cancellations/de-registration of classes/subjects at Eastcape Midlands TVET College, Stay calm and Read Through!!.
Students should discuss their intention to deregister from their course with their Campus Manager, Deputy Campus Manager or a relevant Senior Lecturer at campus level who will be able to provide advice and guidance on a suitable way forward exploring any possibilities that may exist for continuation of studies e.g. transferring to another course of study, if student is not willing to transfer he/she should then follow the procedures to cancel/de-register.
Please note: there are rules to be followed when transferring.
The Student Support Department has a Counselling Service and students may wish to avail of this service in addition to speaking to an Academic member of staff, however the Student Liaison Officer may only counsel/advise the student and cannot accept any cancellations/de-registration forms/letters from the student.
The Student Liaison Officer must direct the student to the Campus Manager if the student decides to cancel/de-register.
The following is the procedure for all cancellations/de-registration of classes/subjects:
A student should cancel or de-register with the relevant Campus Manager and submit written evidence of cancellation/de-registration with valid reasons as to why he/she is cancelling/de-registering. The written document must be signed and dated by the student including contact numbers, address and parent/guardians details and handed to the Campus Manager.
The de-registration form must be signed and dated by the student as well as the campus manger, the administration clerk of the campus must send the original to the finance division at Head Office and keep a copy for the campus. It is the responsibility of the administration clerk to verify if the date and signature of the student was stipulated on the letter, a date stamp is to be used to indicate the date the administration clerk received the letter.
All supporting documentation must be attached to the de-registration form for record keeping purposes.
If the student does not submit a cancellation letter, the date the Campus Manager/Deputy Campus Manager/relevant Senior Lecturer signs the de-registration adjustment form will be used as the de-registration date and the account will be adjusted accordingly.
Students will be held liable for de-registration fees even if classes were not attended. The date of withdrawal will be considered and not the date of last attendance.
Processes to follow with regards to various courses:
Cancellation process for nated courses – engineering studies
- Cancelled classes within 2 weeks – liable for admin fee of R 150-00 (price increase annually)
- Cancelled classes after 2 weeks – liable for 50% of class fees
STUDENT WILL BE LIABLE FOR 100% OF CLASS FEES FOR CANCELLATION AFTER 5 WEEKS.
Cancellation process for practical courses first trimester – engineering studies
- Cancelled classes within 2 weeks – liable for admin fee of R 200-00 (price increase annually)
- Cancelled classes after 2 weeks – liable for 50% of class fees
Cancellation process for ncv courses – engineering studies
- Cancelled classes within 2 weeks – liable for admin fee of R 500-00 (price increase annually)
- Cancelled classes after 2 weeks – liable for 50% of class fees
STUDENT WILL BE LIABLE FOR 100% OF CLASS FEES FOR CANCELLATION AFTER JUNE
A student wishing to de-register needs to follow the standard de-registration process/procedure as set out by the institution.
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