International Development Corporation Vacancy Application Details

OBJECTIVE OF THE ROLE

To provide secretarial, clerical and administrative Support to the team.

REPORTING RELATIONSHIP

The Administrator will report to the Regional Manager: Northern Cape.

KEY PERFORMANCE AREAS

• To provide secretarial and administrative support to the Regional Manager and team members (eg: diary appointments; filing system, correspondence and other related tasks)
• General typing, including reports and presentation slides
• Receive, direct and relay telephone messages and fax messages
• Scheduling of events, and relevant logistical support
• Diaries appointments and to arrange meetings
• Maintain the general filing system and file all correspondence
• To perform general administrative functions such as photocopying and mailing
• To process financial travel claims for team members and provide support for travel related matters
• To order and maintain office consumables, such as stationery and office groceries and cleaning material the regions stationary and other supplies
• To maintain a report of expenses relating to telephone usage, stationery, newspapers and other miscellaneous expenses
• To facilitate the on boarding of new staff members joining the team
• To provide an efficient customer service to internal and external customers
• To assist the dealmakers to maintain/update SAP for the business partner during the due diligence process
• To provide administrative support to the due diligence team during the due diligence, submission to credit committee and signing of legal agreements processes
• To provide administrative support to the dealmakers during the first draw process i.e. clearing of conditions precedent and disbursements
• To provide post investment and portfolio management support to the regional manager and dealmakers
• Regular reporting on pipeline to Regional Manager and SBU Head

QUALIFICATION REQUIREMENTS

• Matric
• Relevant post-matric administrative qualification (Diploma)

KNOWLEDGE AND EXPERIENCE REQUIREMENTS

• Minimum 4 years proven Administration experience.
• The following computer skills and knowledge of office software packages are essential:

MS Word; PowerPoint; Excel; Outlook; MS Teams;

• Knowledge of SAP will be an added advantage
• Established and proven networks of key IDC stakeholders, including Provincial and Local Government stakeholders
• General knowledge of the Northern Cape Province will be an advantage
• Organized and persistent, with drive and determination to achieve goals.
• Effective, versatile and action-oriented.

TECHNICAL/FUNCTIONAL COMPETENCIES

• Administration and telephone skills
• Good Planning and organising skills
• Attention to detail
• Ability to liaise and engage with both internal and external clients
• Computer proficiency
• Time management skills
• Follow through skills

BEHAVIOURAL COMPETENCIES

• Interpersonal skills
• Good ethics, integrity and high level of professionalism
• Confidentiality because of the nature of the work
• Communication skills (both written and verbal)
• Ability to multi task and thrive under work pressure
• Self-motivated and self-driven
• Ability to take initiative and solutions driven
• Customer service ethos

Special Requirement: As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach