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GENERAL STUDENT INFORMATION

All students are expected to be familiar with the
Information, Regulations and Procedures in the General Prospectus

PG 6.1 Categories of Students

PG 6.1.1 Students at the Institute are classified according to one of four categories:

• full time in the regular programmes
• full time but with programmes specifically designed according to the needs of the student
• part time
• occasional

PG 6.1.2 Students are usually registered for study at the Institute through their religious superiors, bishops, or other stake holders. Students may, however, also register as private individuals.

PG 6.1.3 The sponsoring body or the individual student is responsible for the payment of the student’s tuition and other fees, stationery, accommodation, and transport to and from the Institute.

PG 6.2 Admission Requirements

PG 6.2.1 At registration, original or certified documentary proof of previous studies must be provided together with the application form/s.

PG 6.2.2 Diploma Programmes
Applicants must have obtained a Matriculation Certificate or its equivalent, with a minimum of 16 points.

PG 6.2.3 Degree Programmes
Applicants must have obtained a Senior Matriculation Exemption or its equivalent, with a minimum of 21 points.

PG 6.2.4 In addition to these basic requirements for admission to the Institute, the following minimum standard will also be considered:

• Students must have a mark of at least E (40% – 49%) Higher Grade in English. As this is the language of instruction at the Institute, students must be able to comprehend and converse well in English. Applicants may be required to pass a proficiency test.
• Marks for students from other countries will be converted to a comparable scale.

PG 6.2.5 For those who do not meet the above requirements, an entrance examination may be required.

PG 6.2.6 Exceptions that may arise will be determined on an individual basis by the Exemptions Committee. See sub-sections PG 4.2.2 and PG 6.3

PG 6.2.7 Students who are not supported by the stake holders are considered private students. Their enrolment must first be approved by the Academic Dean
. They should then submit the necessary registration form, related documentation and letters of recommendation.

PG 6.2.8 Students will be notified of their acceptance once their registration forms have been received and assessed. The Institute reserves the right to accept students according to its particular ethos.

PG 6.2.9 New students to the Institute are expected to attend the Orientation Day that is held by the Student Forum in the week just before lectures begin each February. Expectations and procedures are explained on that day.

PG 6.2.10 The final decision for admission to the Institute as a student rests with the President in consultation with the Administrative Executive who will in every instance try to act according to the best interests of the Institute and of the student.

PG 6.3 Recognition of Prior Learning

PG 6.3.1 Recognition of prior learning may be granted by the Exemptions Committee based on objective criteria determined from time to time by SAQA, and also drawn from the Institute’s long tradition and experience.

PG 6.3.2 On recommendation of the Exemptions Committee, the Institute may also turn down a candidate’s application for recognition of learning and/or experience attained prior to the applicant’s admission to the Institute.

PG 6.3.3 Notwithstanding any other conditions that the Exemptions Committee may consider appropriate to make, credit for prior learning shall be granted if such learning was done in a local tertiary institution recognized by the Department of Education, and of a similar or higher standard as the Institute, or in an international institution whose aims are in keeping with the ethos of the Institute, and only if the subject for which credit is being sought was passed with a minimum of 50% or an equivalent grade.

PG 6.3.4 In view of paragraphs PG 6.3.1 and PG 6.3.2, the student shall make available to the Institute an original, signed, and stamped academic transcript on the letterhead of the institute of prior learning, or a certified copy thereof. For local institutions, the said letterhead must carry the registration number of the institution in accordance with section 55(1)(b) of the Higher Education Act, Number 101 of 1997.

PG 6.3.5 In addition to academic learning, the Exemptions Committee may also consider the practical experience already gained by, as well as the age of the student in determining areas of exemption.

PG 6.4 Complementary Studies

PG 6.4.1 Students who choose to follow modules with UNISA or other public or private institutions of higher education do this as a private endeavour.

PG 6.4.2 Before enrolling in such institutions, students must first have the written approval of the Academic Dean
and, in the case of students sponsored by the stake holders or other sponsoring bodies, the written approval of the sponsor or the sponsor’s delegate.

PG 6.4.3 Unless such authorization is granted, students who register at other institutions may be suspended from studies at the Institute.

PG 6.4.4 Generally, the Institute does not recommend such additional studies for full time students as the module work of the Institute should be given priority.

PG 6.5 Before commencing their studies at the Institute, all students shall place their signatures on the official registration form, thereby signifying their acceptance of the regulations of the Institute.

PG 6.6 Students’ Identity Cards

PG 6.6.1 Upon admission to the Institute, all students receive a student’s identification card.

PG 6.6.2 Student cards are not valid unless they carry the following identifying features:

• a passport size photograph of the student
• the name of the student
• a student number consisting of 10 digits and 2 letters of the alphabet
• the signature of the President of the Institute
• the logo of the Institute in colour, with the relevant official wording on the reverse side

PG 6.6. Students are asked to look after their students’ identity cards and to keep them on their persons at all times.

PA 3.1 Students are to register before the first day of lectures of each semester for those modules which they will follow.

PA 3.2 Module registration forms are made available by the Academic Dean
before the start of each semester. The student must complete these in triplicate.

PA 3.3 One copy of the registration form is for the Registrar’s office, one copy is given to the student’s Academic Advisor, and one copy is kept by the student.

PA 3.4 Most students follow the course of studies which has been determined for their year group. Students following the Personalized Study Programme (PSP) schedules must complete their module registration forms in consultation with the Academic Dean
.

PA 3.5 If a student wishes to change or drop a module, the Academic Advisor must be consulted and the Registrar notified as soon as possible.