Blue Label Distribution Vacancy Application Details

B039

28/06/2021

Permanent

Market Related

Sandton, Gauteng, South Africa

At Blue Label Distribution, our brand philosophy is that we can create and distribute anything that is able to be digitised. Our Blu-approved brand is the face of our service offering and is underpinned by a world-class technology platform for both online and offline commerce. With a point of sale network of approximately 150 000 devices, we provide a distribution footprint across all income groups. 85% of our income comes from merchants in the informal sector.

Administration

Telecommunications

Responsible to support the Project Management Office in the coordination, planning, administration and control of all business projects. To coordinate the successful delivery of business functions by providing reports/dashboards on progress to aid better management insight and decision-making.

RESPONSIBILITIES
Project Administration
Create initial work plan using standard structure and resources.
Load detailed work plan into project management tools.
Tailor work plan maintenance cycle and checklist.
Execute work plan maintenance cycle.
Provide Project Managers with the standards.
Build detailed work-planning guidelines and templates.
Perform work-plan event and document changes (add activity, change baseline, change resource, change effort, change duration).
On a day-to-day basis, own the reporting/ dash-boarding process to ensure that information is accurate and timely for executive decisions.
Responsible for administration of all documentation & maintenance of project management tools.
Provide meaningful performance metrics and status reports Assist the Program
Manager and Project Managers in the production and maintenance of project plans
Develop and maintain the project library, filing, recording and reporting systems
Define and document procedures in accordance with agreed methodology

Project Support
Assisting with internal and external communication, improving transparency, and radiating information with all stakeholders.
Act as the secretariat for meetings and boards; scheduling and administration of meetings, coordination and distribution of the agenda and taking minutes, notes and actions
Develop and maintain the project library, filing, recording and reporting systems.
Define and document procedures in accordance with agreed methodology.
Liaise and collaborate with business owners to ensure that the activities, issues and risks are tracked and escalated.
Provide a single picture in accordance with agreed reporting practices of the status and performance of all projects.

Project Governance
Support Project Manager in ensuring governance processes and decisions are applied consistently.
Identify risks proactively, drive timely mitigation, and escalate to management appropriately.
Maintain risk and issue logs and change control records.
Coordinate and facilitates audits as needed.
Execute an effective system of project governance.
Ensure the agreed project management methods, standards and processes are adhered to throughout the project life.
QA of work-plan based on standard guidelines.

Self-Management
Set an example through personal quality and productivity standards and ways of working with others.
Demonstrate consistent application of internal procedures. Plan and prioritize, demonstrating abilities to manage competing demands.
Demonstrate abilities to anticipate and manage change. Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational and team needs.

BEHAVIORAL COMPETENCIES
Ensures Accountability
Communicates Effectively
Organizational Savvy
Plans and Aligns
Business Insight
Customer Focus
Instills Trust
Cultivates Innovation
Collaborates
Situational Adaptability

EDUCATION
Matric
Qualification in Project Management or related discipline preferred

EXPERIENCE

Minimum 3+ years of project administration experience
Knowledge and experience working with Lean/Agile frameworks advantageous
Proficiency in MS Excel, MS PowerPoint, MS SharePoint, Project Tools