Kaelo Vacancy Application Details

Company Description
Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.

Job Description
The Strategic Office Assistant will be responsible for assisting the Kaelo Executive Chairman.

Accountable for performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline. Looking for a confident engaging individual that will represent the organisation well with a desire to grow and get involved in the initiatives of the Strategic Office. You will need an entrepreneurial mind-set and will be responsible for bringing strategic projects to life.

KEY OUTCOMES

Administration

• Arrange calls and meetings
• Compose correspondence
• Human Capital Management and admin support for the relevant business team
• Manage projects on the go to ensure that timeframes are met

Travel and Event Management

• Book and schedule all travel arrangements
• Assist with the planning and implementation of Kaelo functions including: regional meetings, company and client events, CSI initiatives etc.

Governance and Project Management

• Minute meetings, forums and committees ensuring risks, actions, issues and decisions are documented
• Gather feedback on outstanding action items

Planning and Reporting

• Facilitate internal communications (distribution of information and schedule of presentations)
• Compile strategic executive and board level reports, communications and presentations

Financial and Budget support

• Credit card claims and reconciliations
• Manage / order stationary
• Management accounts presentations and support
• Finance and payroll support for your business areas

Personal support

• In addition to the above the successful candidate may be required to provide assistance with personal errands

Strategic Projects

• As part of the strategic office the successful candidate must have analytical capability, be able to test commercial assumptions and research new markets and new products.
• Take ownership of projects that support the realisation of the division’s strategy including the formulation of business cases, seeking approval from the various forums and using the current implementation processes to ensure successful delivery
• Enable and operationalise strategic initiative

Qualifications
PERSON DETAILS: WORK EXPERIENCE

REQUIRED

To ensure the best culture fit, the candidate should have the ability to think smartly and logically, display resilience, show initiative, and have a generally positive attitude.

EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

Matric

PREFERRED

Work Experience as a Personal/Executive Assistant/Executive Associate

Graduate of business degree

Experience on Ms Office Suite

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

Advanced Microsoft Office skills

Excellent verbal and written skills

Additional InformationAccountability

Action orientated

Communication

Business writing and presentation skills

Problem solving skills

Creative thinking

Strong relationship skills

Growth and development mind-set

Planning and organisation

Resilient and adaptive

Systems thinking and connecting ability

Professional and brand conscious