OUTsurance Vacancy Application Details

Company DescriptionOUTsurance is a customer-centric and dynamic financial services company with a global foot print and a proud history of innovation. We are vibrant, successful and values orientated with an awesome dynamic culture encapsulated by the ethos that clients and staff “always get something OUT.” Our success can be attributed, amongst other things, to the outstanding people that work for us.

We are looking for a Personal Assistant to undertake daily administrative tasks ensure the functioning and co-ordination of the department’s admin related tasks.

Job DescriptionThe successful individual would be responsible for, but not limited to the following:

• Supporting the department in organising various projects
• Screen, direct calls and distribute correspondence
• Handle requests & queries
• Managing diaries and organising meetings and appointments, often controlling access to calendars
• Booking and arranging travel, transport and accommodation when required
• Liaising with internal and external stakeholders
• Monitoring, prioritising, responding or drafting responses to emails in a timely and efficient manner as directed by the General Sales Manager: Eastern Cape
• Processing of invoices and expense claims
• Assist in the organising events and attending these events to facilitate their success
• Typing, compiling and preparing reports, presentations and correspondence
• Taking minutes for meetings (hand written or electronic)
• Ordering of stationery
• Providing general administrative assistance

Competencies

The successful individual would need to demonstrate the below listed competencies at an advanced level:

• Excellent organisational skills
• A team player with a flexible approach
• Calm and professional manner
• Ability to prioritise and multi-task
• Strong written and verbal communication skills
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
• Personal drive and a positive attitude. Ability to be a self-starter and drive tasks to completion

Alignment to OUTsurance values:

• Awesome service
• Passionate
• Honest
• Human
• Dynamic
• Recognition

Qualifications

• Relevant PA/Secretarial certificate/diploma
• Proficient in MS Office Suite
• 2 years’ experience as Professional Assistant
• Customer care experience or dealing with client complaints
• Business writing skills
• Valid driver’s license and own vehicle advantageous

Additional InformationIn accordance with OUTsurance Insurance Company Ltd Employment Equity goals, preference will be given to individuals who meet the job requirements and are from the various designated groups.

Reporting Lines:

The Personal Assistant will report directly to the OUTsurance Broker General Regional Manager and will work closely with the wider Face to Face Distribution team.